Forms for Notion

Forms for Notion

Notion forms featured by Hipporello's Service Desk is a great tool for Notion users
Notion forms featured by Hipporello's Service Desk is a great tool for Notion users

Notion has revolutionized how we organize work and personal life. By integrating forms, form automations and more directly into Notion, Hipporello’s Service Desk allows for even greater flexibility and efficiency in the way you collect and manage data. In this blog, we'll explore what Notion forms are, how to create them, their advantages, who can use them, and their cost.

What is a Notion Form?

A Notion form, provided by Hipporello's Service Desk, is a tool that lets you collect information directly into your Notion workspace from clients, team members, users and more without adding them to your Notion workspace.

These forms can be published on a branded user portal that allows for detailed configurations for access. Or they can be seamlessly embedded within your website and either way, submitting these forms will create Notion items that include all form details. Whether it's feedback forms, registration details, or customer inquiries, Notion forms make it easy to gather and organize this data efficiently. Additionally, the process can be improved with automated messages, built-in email systems, and more.

How to Create a Notion Form

Creating a Notion form with Hipporello’s Service Desk is straightforward:

  1. Install Hipporello's Service Desk: First, add Hipporello to your Notion setup from the Notion integrations marketplace.

  2. Set up a form: Within the Hipporello dashboard, you can create a new form by selecting from various templates or starting from scratch.

  3. Customize your form: Add custom fields that match the data you need to collect. You can customize form fields to include text, numbers, dates, and more.

  4. Publish onto User Portal or Embed: Once your form is ready, publish it on the user portal offered by Hipporello or embed it directly into your desired webpage. Hipporello provides a simple embed link that you paste into your webpage to make the form live.

What are the Advantages of Using Notion Forms?

Notion forms streamline data collection directly into your Notion pages, making it easier to manage projects, track submissions, and integrate data without the need for third-party apps. This also allows you to collect data from your clients into Notion without adding them into your workspace.

The key advantages include:

  • Centralized Data: Collect data right where you need it—inside your Notion workspace.

  • Improved Collaboration: Team members can view and interact with form responses in real-time, improving response times and collaboration.

  • Customization: Tailor forms to meet specific needs, ensuring that you capture exactly the information required for your projects or workflows.

  • Privacy: Keep your client portal separate from your Notion workspace. Ask users to fill out forms through the user portal offered by Hipporello and receive submissions into Notion, keeping it private to yourself/your team.

Who Can Use Notion Forms?

Notion forms are versatile and can be used by anyone looking to streamline information gathering within their Notion workspace. This includes:

  • Businesses: For capturing customer feedback, orders, or registration information.

  • Educators: For student registration, feedback, and course evaluations.

  • Individuals: For personal projects, event planning, or gathering information from friends.

Are Notion Forms Paid?

Access to Notion forms through Hipporello’s Service Desk depends on the subscription plan you choose.

Hipporello offers a 14-day free trial of the Premium plan to get started and test out the functionalities, and a free plan. However, continued access to advanced features, including access policies to forms and enhanced branding options, require a paid subscription.

This investment ensures you get a robust, integrated solution that enhances your Notion experience significantly.


Notion forms, facilitated by Hipporello’s Service Desk, are a powerful addition to any Notion user looking to enhance data collection and management. By integrating forms directly into Notion, you can capture essential information efficiently, and manage incoming submissions in your Notion database.

This makes it an invaluable tool for anyone looking to optimize their data handling processes within Notion. Notion forms adapt to your needs in different scenarios and use cases, whether for business use, educational purposes, or personal projects.