Looking to invest in project management software? Wondering which one to invest will bring benefits to your team? As there are many fish in the sea, it’s sometimes difficult to choose the best fitting option. You have probably heard about Trello, Asana, Monday, Jira and many more. Here is an article for you to discover about the features, functionality and capabilities of these tools in comparison with Trello, one of the most preferred and easy-to-use project management software for teams. By the end, you should have a decent idea of what product has the right combination of offerings to suit your needs best.
What Is Trello?
Trello is a software solution designed to help organizations with their project management needs. It features a Kanban-style dashboard through which team members can collaborate on their work, track progress, and document changes. Trello also offers a suite of automation tools that allow users to set up rule-based triggers and desired actions for faster workflows. The tool is best known for its simple interface; drag-and-drop elements make it easy for people of all skill levels to understand and make use of Trello. It's also popular because of a generous free plan that offers core functionalities practically any team could benefit from.
While it doesn't have too many downsides, some people criticize Trello for being limited in capabilities. Mainly designed for day-to-day, generic projects, the tool has a relatively small number of reporting tools, and doesn't allow you to do things like attach tasks to subtasks, review iterations, or create roadmaps. With the help of Trello Power-ups, integrations and applications, run on Trello, it is possible to create the Trello board for agile teams and software developers who require a more comprehensive experience.
Trello pricing starts at an annual rate of $5 USD per user, per month for a Standard plan, $10 USD for a Premium plan, and $17.50 USD for Enterprise clients along with a generous free plan. It's worth noting that Enterprise organizations have the option to access a discounted rate as their user count goes up - as low as $7.38 USD for 5,000 people. The software currently sits at a rating of 4.5 out 5 stars on Capterra, and as the main subject of this article, is one of the most prominent products of its kind on the market.
Taking a Closer Look at Trello Alternatives
Trello isn't alone in the world of project management tools. There are several prominent pieces of competitor software on the market, each of which offer a slightly different experience from the first mentioned. Read below for an in-depth breakdown of the top three and how they compare.
Trello vs Asana
Asana is a project management tool that helps organizations simplify and facilitate their internal operations. Similarly to Trello, it too features a shared dashboard where colleagues can collaborate on projects and assignments. Automation features like rules and custom templates allow users to build custom workflows capable of doing everything from setting due dates to converting form data into official tasks.
Usability of Asana
Asana embodies a different user interface than Trello, with a lesser focus on simplicity. It has a Kanban board, but organizes things the traditional way - around individual projects and reminders.
Key Features of Asana
When it comes to key features, Asana brings more options to the table. Unlike Trello, it allows users to integrate their dashboards with multiple third-party tools for free, while Trello limits its free options to Dropbox and Google Drive.
Asana Capterra Rating
Asana currently maintains a Capterra rating equivalent to Trello's at 4.5 out 5 stars. It's worth mentioning that this score is based on a total of roughly 11,800 reviews, and Trello's 22,200.
Asana is a relatively economical option for teams who want reasonable capabilities without breaking the bank. Like Trello, it has a free plan limited to 15 users, while also offering Premium and Business subscriptions that cost US$10.99 and US$24.99 per user, per month respectively.
Trello vs Monday
Monday.com is a cloud-based work management software built for business productivity. It comprises six core functions that enable teams to get their job done faster and more effectively, whether that's Customer Relationship Management (CRM), marketing, portfolio management, or form generation. The tool is an 'open platform', meaning it allows users to build tools, flows, and functions unique to their specific needs. Monday uses a Kanban board style similar to Trello's, only offering much more in terms of flexibility. You can customize nearly anything, from workflows and views to dashboards and more.
Usability of Monday
While both serve the same function of mapping and tracking task progress, Monday does so in a more comprehensive way. Thanks to its flexibility, the software is scalable to teams of practically any size or scope.
Key Features of Monday
Monday offers a number of different features that can be adapted to fit an organization's specific needs, including reporting and analytics, customer support, checklists, automation, integration, and custom tools.
Monday Capterra Rating
Monday has a rating of 4.6 out 5 stars on Capterra, which is slightly higher than both Trello and Asana. Reviers find Monday easy to use, flexible and functional with excellent service.
Monday pricing packages include a free plan that includes base functions for up to two people. It also has several paid subscriptions, including Basic for $8 per member, per month; Standard for $10 per member, per month; Pro at $16 per member, per month; and Enterprise, which is custom-priced to an organization's specific headcount and needs.
Trello vs Jira
Jira is a complex project management tool designed for software development teams. Among its many features, it offers bug tracking, issue tracking, and other tools to help teams stay organized. Under the same company of Atlassian with Trello, Jira also features an agile project management system that uses Kanban boards and Scrum boards to track progress on projects. While Trello offers basic Kanban boards, Jira takes it to the next level with more advanced functions and an emphasis on project-based workflows.
Usability of Jira
Being built for agile projects, Jira is notably more complex than Trello and other work management tools. It requires users to have a reasonable understanding of things like the agile methodology and project management fundamentals in order to properly take advantage of its features.
Key Features of Jira
Jira offers a wide range of features designed to help teams stay organized and efficient. These include issue tracking, project management, bug tracking, agile boards, roadmaps, scrum boards, report builders, and integration with third-party tools.
Jira Capterra Rating
Jira has a lower rating than Trello and other work management software with 4.4 out 5 stars on Capterra. One of the prominent reasons is that there is a learning curve to use the product and as it is designed for software development, it might be complex for average users.
Jira pricing plans have several options to choose from, starting with a free option for teams of up to 10 people. Beyond that, users can pay for a subscription - starting at Standard for $7.75 per user, then Premium at Premium $15.25. Clients with annual billing cycles have the option to upgrade further to Enterprise, which involves more case-specific pricing.
When it comes to choosing the right project management software for your business, the market is at no shortage of options. This can be both a good and bad thing, as while there is so much to choose from, actually coming to a decision can be hard. The best thing you can do is take the time to explore each solution, try them out (when possible), and figure out which best suits your organizational needs. Taking a look at online reviews can also be insightful, giving you added context to make a decision. Ultimately, by evaluating the features, usability, and pricing of each software, you should be able to determine which one is most likely to help you achieve your goals. Good luck!
Have you enjoyed this content? Have a look at our blog to catch up with the latest Trello updates and industry trends. To boost your productivity further, see the other Trello Power-Ups designed for teams. You can also discover the unique Trello Power-ups for business processes by Hipporello.