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Create Online Forms and Receive Submissions on Trello

Create Online Forms and Receive Submissions on Trello

Creating an online form shouldn’t feel like starting a big project. You shouldn’t need endless emails, developer time, or long setup processes just to collect information.

That’s why we built Hipporello’s Service Desk for Trello (now also available for Asana and Notion) - a Trello Power-Up that turns your board into a complete request management hub with advanced features. In just a few clicks, you can create forms, share them with clients and internal teams, and manage every submission directly inside Trello.

You may be collecting customer support tickets, bug reports, HR requests, or team feedback— Hipporello makes the process simple, fast, and accessible to everyone, with no coding required.

Why Use Hipporello Service Desk for Trello Forms

Hipporello Service Desk gives you everything you need to create and manage online forms without technical headaches. It mainly allows you to keep everything inside Trello, where your team already works instead of switching between multiple tools.

With Hipporello, you can:

  • Create forms in minutes with a simple drag-and-drop interface

  • Embed forms on your website OR share them as links instantly

  • Turn submissions into Trello cards for easy task management

  • Start with ready-made templates for common use cases like support, HR, or feedback

  • Automate your workflow with Hipporello's powerful automations

How to Create Online Forms in Trello with Hipporello

Getting started with Hipporello takes only a few minutes. Here’s how you can go from idea to live form easily:

1. Add Hipporello Service Desk to Your Trello Board

First, install Hipporello Service Desk on your Trello board. The setup is simple and doesn’t require any external software or coding knowledge. You can be ready to build your first form within minutes.

2. Create Your First Form

Once the Power-Up is active, go to the Hipporello admin page and click Create New Form.

You can choose from:

  • Premade templates like bug reports, HR requests, or customer feedback forms and start by editing them to your needs.

  • A blank form where you can add your selection of form fields for a fully personalized experience

This flexibility means you can either start fast with templates to save time and effort or design a form that’s 100% tailored to your needs.

3. Customize and Publish

Before you publish a form, tweak your form so it looks and works exactly as you want. You can follow the steps below:

Define Submit Actions

The Submit Actions sections on the top header of the form building page allows you to define the features of the Trello card that will be created and to configure the "Thank you page" message that will be displayed upon submission.

You can choose the list where the Trello card will be created, as well as the name, description, labels, and members of the cards created through that form.

Set up Automations

You might want specific automated actions to run for the cards created through forms. For example, you could send a message to a team member when a card moves from one list to another, or automatically add a label when the requester replies.

The possibilities are extensive—designed to minimize manual work and keep your processes running smoothly.

Define Access Policies

Another important setting is to decide who should be able to view and submit the form. You can either keep your form public or define private access policies that limit access to a group of people.

When you’re ready, hit Publish. Your form is now live, and you can share the link directly or embed it on your website for easy access.

4. Manage Submissions on Your Trello Board

Every time someone fills out your form, their submission appears as a Trello card on your board. From there, you can:

  • Easily review incoming requests. Nothing gets lost in inboxes.

  • Collaboratively handle some requests

  • Track progress with Trello lists and labels

  • Respond to the requester from inside the card using the built-in emailing system

  • Track data about response times, number of requests, team workload, number of unassigned tickets and more using Hipporello's performance reporting Dashboard.

This keeps your entire process organized and centralized for you and your team.

Real-World Use Cases for forms in Trello

Teams across industries use Hipporello Service Desk to simplify their workflows. Some examples include:

  • Customer Support Teams: Convert incoming requests into trackable Trello cards

  • HR Departments: Manage job applications, employee requests, or onboarding forms

  • Small Businesses: Run surveys or collect client feedback without paying for extra tools

  • Event Planners: Gather RSVPs, organize volunteers, or handle event logistics

We can say that the possibilities are almost endless. Whatever your workflow, Hipporello adapts to it with its flexible structure.

Why We Built It

We know what it’s like to spend too much time on tasks that should be simple. That’s why the Hipporello team built this Trello Power-Up—to help you create forms and manage submissions without the frustration of complex setups or extra software.

Conclusion: Build Trello Online Forms in Minutes

With Hipporello Service Desk for Trello, you can:

  • Build and publish forms without any coding

  • Share or embed them instantly

  • Turn submissions into Trello cards automatically

  • Configure the settings to adjust how you'd like to form submissions to create cards

  • Automate workflows for smoother operations

And best of alll is that it’s free to get started. Start your 14-day free trial now. No credit cards required.